Accounting Coordinator

Remote

Part Time

Entry Level

Job Title: Accounting Coordinator

Department: Finance

Location: Remote

Level: IC2

Salary Range:
•Typical hiring range for high cost of living locations (DC/CA/NYC): $25.00 - $34.00 hourly
•Typical hiring range for all other locations: $22.00 - $29.00 hourly

Reports To: Senior Accounting Manager

Supervisory Role: No

FLSA Status: Non-exempt, part time (15-20 hours per week)

Job Summary

The Accounting Coordinator supports the company’s financial operations across accounts receivable, accounts payable, and general accounting functions. This role ensures accuracy and timeliness in financial processing, assists with payroll and vendor management, and contributes to audit and compliance activities. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment.

Essential Functions

Accounts Receivable

Prepare and process external customer forms and setup with minimal supervision.

Set up and maintain profiles in third-party systems as needed.

Create invoices according to Out & Equal practices and submit to customers.

Record and reconcile payment information in NetSuite, Salesforce, and other financial software.

Save and maintain check copies and payment documentation.

Report on, and escalate, payment issues internally for additional support as needed.

Accounts Payable

Submit vendor invoices for approval and ensure timely processing.

Issue purchase orders (POs) and track open commitments.

Send and manage new vendor onboarding forms and ACH setup requests.

Accounting

Reconcile balance sheet accounts and investigate variances.

Assist in monthly and year-end close processes as needed.

Payroll & Miscellaneous

Manage payroll processing, including following up for time-off approvals and ensuring payroll accuracy.

Monitor and manage shared email inboxes.

Annual & Compliance Tasks

Prepare and file annual 1099 forms, ensuring vendor data and transaction details are accurate.

Assist with audits, tax filing, and other accounting projects as needed.

Core Job Competencies

Accounting & Reporting

Client Focus

Leverages Technology Effectively

Processing & Recording Financial Transactions

Reconciliation & Analysis

Qualifications (Licenses, Certifications, Education Related Experience, technology)

Associate’s or Bachelor’s degree in Accounting, Finance, or related field. Degree may be substituted for an equivalent amount of experience.

2+ years of accounting or bookkeeping experience preferred.

Experience with NetSuite, Salesforce, or similar ERP systems strongly preferred.

Strong attention to detail, organizational skills, and ability to meet deadlines.

Independent learner who is detail-oriented and quality-focused.

Adaptive and willing to take on new assignments.

Ability to communicate professionally.

Proficiency in Microsoft Excel and general office software.

Excellent written and verbal communication skills.

Physical Job Requirements

This position requires the ability to remain in a stationary position (standing and/or seated) more than half the time

Travel Requirements

This position does not require any travel.

Equal Opportunity Statement

Out & Equal is committed to a diverse, inclusive, and equitable workplace where all people belong and thrive.  Out & Equal Workplace Advocates is an equal opportunity employer and does not discriminate based on any of the following: physical appearance, race, color, age, sex, sex characteristics, sexual orientation, gender identity, gender expression or gender characteristic, socioeconomic status,  religion or religious creed, criminal history (except in circumstances  relevant to a job), ancestry, genetic information or predisposing genetic characteristics, national origin, medical condition, physical or mental disability, AIDS/HIV status, political activities or affiliations, military service or veteran status, marital status,  parental status, familial status or family responsibilities, family structure,  pregnancy or pregnancy-related conditions, childbirth, reproductive health decision, domestic violence victim status, retaliation for opposing unlawful discriminatory practices, or any other classification protected by federal, state, and local laws and ordinances. 

THE ABOVE CATEGORIES ARE MEANT TO CONVEY COMPLIANCE WITH THE FEDERAL, STATE, AND LOCAL EEO LAWS IN WHICH WE OPERATE AND NOT MEANT TO INCORPORATE EVERY TYPE OF POTENTIAL EMPLOYMENT DISCRIMINATION. WE STRONGLY ENCOURAGE LGBTQ+ CANDIDATES AND INDIVIDUALS FROM HISTORICALLY MARGINALIZED COMMUNITIES TO APPLY. REQUESTS FOR RELIGIOUS OR DISABILITY ACCOMMODATION SHOULD BE DIRECTED TO [email protected].

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